Episodes 1-9 are the most comprehensive resource of material ever made on the subject. If you are new to the concert industry and are interested in learning how concerts and tours are ran then start here with episodes 1- 9 and utilize the free resource of materials and templates on our website then move on to International Touring. Our co-hosts have over 160 years of combined experience in this industry and our mission is  to pay it forward to the next generation.  

Introduction to Tour Management
Roles, titles and the touring family tree
Building the Tour 
Advancing
Budgeting
Logistics
Travel
Day of Show 
Settlement
Forgive us as we learned to become comfortable in front of the camera through these early episodes.
​We make up for it in robust content and guarantee your education in the live music industry ​will benefit from watching and engaging with this community. 

Our Intro to Concert Tour Management course stands alone as a complete series but also threads its way through every every lesson we do 

Episode 2: Touring Family Tree Examples 

Tour Management 101- Episode 2: Roles, Titles & the Touring Family Tree

In Episode 2 we dive into the roles, titles, and the touring family tree. Our discussion breaks down the various levels of what your touring tree could look like, and what each position means to the tour. Starting at the artist and working our way down, we touch on the specifics and give a broad perspective on how each tour role can fluctuate between tours. Whether you are wearing multiple hats, or have an entire touring team behind you, episode 2 breaks it all down.

DJ

dj_-_touring_family_tree.pdf
File Size: 21 kb
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Clubs & Theatre

clubs_-_touring_tree_.pdf
File Size: 61 kb
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Arenas

arenas_-_touring_tree.pdf
File Size: 29 kb
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Episode 3 : Building the tour - Reference material 

Episode 3: Building The Tour Once the you have been hired, the process of building the tour begins. The Tour Manager is responsible for developing a cohesive plan for the tour, and assembling all the elements needed to execute it. In this episode we discuss the essential info you’ll need to gather from the booking agent & management in order to assess the tour’s production needs and establish the budget. We examine the role that the internal dynamics of a tour play in your decision making process, and the importance of building relationships with vendors & crew as you put the tour together.

Routing Example 1
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Routing Example 2
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Sample Deal Memo
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Sample Agent Deal Sheet
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Sample CAA Deal Memo
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Sample Theatre Deal Memo
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Sample House Nut Deal Memo
vb_euro_routing_early.pdf
File Size: 16 kb
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vb_us_2020.pdf
File Size: 24 kb
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vb_deal_memo.pdf
File Size: 57 kb
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_vb_sample_agent_routing.pdf
File Size: 405 kb
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_caa_sample_club_deal_memo.pdf.pdf
File Size: 68 kb
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_hrt_theatre_sample_deal_memo.pdf.pdf
File Size: 62 kb
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_hrt_theatre_house_nut_sample.pdf.pdf
File Size: 666 kb
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Episode 4: Advancing a tour

Episode 4: Advancing Advancing is the catch-all term used to describe the process of planning and co-ordinating all technical and non-technical aspects of a show, conducted between the tour and local promoter or production contact in advance of a tour. In this episode we discuss the key information you need to share with your promoter and what you need to receive in return, best practices including examples of advance templates as well as an introduction to the industry-standard organization application Master Tour.


​Advance Sheet - Tour Manager 101 
advance_sheet_-_tour_manager_101.xls
File Size: 533 kb
File Type: xls
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Episode 5 : Budgeting 

​​Episode 3: Building The Tour Once the you have been hired, the process of building the tour begins. The Tour Manager is responsible for developing a cohesive plan for the tour, and assembling all the elements needed to execute it. In this episode we discuss the essential info you’ll need to gather from the booking agent & management in order to assess the tour’s production needs and establish the budget. We examine the role that the internal dynamics of a tour play in your decision making process, and the importance of building relationships with vendors & crew as you put the tour together.

Sample budget 1
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Sample budget 2


​Sample fly date budget
mc_tm_101_budget_2020.xlsx
File Size: 24 kb
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tm_101_fly_dates_sample_budget_2.xls
File Size: 78 kb
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webinar_budget_template.xls
File Size: 50 kb
File Type: xls
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Episode 6 - Logistics

Logistics is the science behind where we go and how we get there, including the transportation of staff and equipment, along with timing. In this episode we cover everything from from booking transport, transport operations, regulations, and caring for drivers. With the help of transportation professionals, we discuss what it takes to get a tour on the road, keep it there, and bring it home.

Basic Bus Driver Rules
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Agency Bus & Truck Regulations

Basic Truck Driver Rules
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bus___truck_regulations_2017.pdf
File Size: 393 kb
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truck_rules.pdf
File Size: 52 kb
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simplified_bus_driver_rules.pdf
File Size: 37 kb
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Episode 7 - Travel 

Music touring makes up less than 3 % of all global travel but at any given time 24 hours a day there are tens of thousands of show crew boarding flights or checking into hotels and all of them are being led by a tour manager. When you go on tour, From the moment you walk out of your house to the moment you return it is the tour managers responsibility to make sure the crew and the artist can travel to the show and back safely and also within budget So whether it be on a plane, tour bus, train or by van, touring is the business of travel and a tour manager needs to be a jack of all trades when it comes to this part of the job but also learn that a travel agent is like another “tour manager” that’s going to save your butt when things go wrong. A great tour manager leads his/ her crew into tour like its battle: organized and confident but also creates the Rockstar experience for the artist smooth, discreet and sometimes flashy So today we will cover the basics of travel with 2 seasoned pros Travel agent Molly Williams and hotel rep Jaimie Klein. ​

Flight Grid Template


Hotel Grid / Rooming List Template​
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Hotel Rider Template
flight_grid_.xlsx
File Size: 11 kb
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hotel_schedule_template.xlsx
File Size: 28 kb
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blank_hotel_rider.doc
File Size: 31 kb
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Episode 8 - Day of show 

The culmination of episodes 1-8. Day of show covers the flow of a show day from load in to load out. In episode 8 the panel breaks down the Day Of Show routine and what you can expect in the course of a show day. Our panel will lead you from your first point in the day arriving at the venue, to the doors on your truck closing, as you roll to the next city. We will share the tried and true tips and tricks of the trade for having a smooth day in the venue; from load in to load out. We share the necessity of organization and having a daily check list to your Run Of Show schedule and artist needs. From planning and conducting Security Meetings, creating pass sheets, executing a well planned meet and greet, to sorting out your aftershow guests, we cover the day for you.

Daily Checklist example 1 
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Daily Checklist example 2 
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Daily Checklist example 3 
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Day Sheet example
day_to_day_checklist.numbers
File Size: 161 kb
File Type: numbers
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morning.sheet.xlsx
File Size: 34 kb
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daily_checklist_2017.xlsx
File Size: 10 kb
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de_crew_daysheet_8.6.19.pdf
File Size: 87 kb
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Episode 9 - Settlement 
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In this session we’re going to cover the art form of the deal. A settlement is the process of getting paid in show business and it’s usually the tour managers job to reconcile that transaction. It’s imperative a TM can recognize numerical errors and foul play so they can end the night with a handshake instead of a fist With the help of our distinguished tour accountants Morgan dentch with Harry styles Ali Akins with Zach brown band and Jordan Yousem with AEG We pull the curtain back on settlement and teach you a thing or two to help close out your show.

VS Deal settlement template 
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Plus Deal settlement template
vs_deal_club_settle_to_10k_cap.xlsx
File Size: 21 kb
File Type: xlsx
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plus_deal_club_settle_to_10k_cap.xlsx
File Size: 21 kb
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Our goal is to create lesson material that stays timeless with the industry while staying away from speculating on the future of concerts and safety practices as it relates to Covid -19.